The City of Baker Purchasing Department functions as an essential component of the Finance Department, playing a key role in supporting the city’s financial operations. Charged with the strategic acquisition of goods and services, the Purchasing Department ensures that procurement activities align with the City’s commitment to transparency, fiscal responsibility, and compliance with Public Bid Law.
By working closely with vendors and internal departments, we help deliver high-quality resources and services that meet the evolving needs of our community.
Our Responsibilities & Services
The Purchasing Department is responsible for acquiring supplies, materials, and contractual services for the City of Baker. We are committed to delivering high-quality services through the following initiatives:
🔍 Transparent Procurement
We ensure fairness and openness by providing clear details on bid evaluations, contract awards, and procurement guidelines.
🌐 Online Vendor Registration
Our Vendor Self Service (VSS) platform allows easy registration and notification of relevant solicitations, making it simple to engage with the City-Parish.
🗣️ Pre-Bid Conferences
We organize sessions to clarify project specifications, answer questions, and support competitive bidding.
🤝 Supplier Small Business Program (SEDBE)
We actively promote diversity and inclusion by supporting minority-owned, women-owned, and small businesses.
📣 Feedback Channels
We welcome vendor input to continuously improve our processes and remain responsive to your needs.
💻 Technology Integration
Using platforms like Central Bidding, we streamline procurement, enhance communication, and simplify bid submissions.
📋 Contract Performance Monitoring
We ensure vendors meet contract terms and deliver high-quality goods and services to our community.
🏛️ Community Engagement
We involve constituents in major procurement decisions, promoting transparency and public trust in accordance with Public Bid Law.
The City of Baker’s Policy 400.1, Purchasing, guides the procurement of materials/supplies. When such disbursements are made through federal or state grant programs, Policy 300.2, Disbursements from Grant Funds, provides additional guidelines to (1) create internal controls over the integrity of the purpose for which the funds were awarded; (2) ensure compliance with rules and regulations of the granting agency; (3) eliminate acquisition of unnecessary or duplicative items as required by 2 CFR 200.318, where applicable; and (4) strive to procure under the most economical approach. This policy further provides that the City of Baker, an equal opportunity employer, will be cognizant of products and services offered by small business, minority-owned firms and women business enterprises by providing opportunities for these type businesses to participate in the RFP and RFQ issued for the award of federally funded contracts.
All advertisements for RFP (Request for Proposals) and RFQ (Request for Qualifications) will be posted in the City’s official journal. You can also learn more about current bid opportunities by searching the list on this page. You can also contact Ashley Batts, Purchasing Agent, with any questions about current or upcoming projects.
We appreciate your interest in the City of Baker!
For the convenience of our businesses owners, applications for licenses, may be downloaded and filled-in in advance.
The following forms and applications are administered and maintained within the Finance Department:
The Finance Department is committed to maintaining the integrity of the City of Baker’s financial data through financial reporting that is in accordance with generally accepted accounting principles developed by the Governmental Accounting Standards Board (GASB) as well as the policies of the City of Baker, its Charter, adopted budget and applicable laws of the State of Louisiana. In safeguarding the financial and capital assets of the City, the Department promotes transparency, efficiency and accountability.
Finance Budget and Reports
ORDINANCE 2017-16 SECTION 1: Beginning with fiscal year 2015-2016 and thereafter, the City of Baker Annual Budget(s), and any subsequent Amendment(s), once finally Adopted by Ordinance of the Baker City Council, shall be posted for public viewing to the Official Website of the City of Baker, in addition to the usual required publishing of the same.
Stay in the Know
The City of Baker welcomes you! Baker is located in the northern portion of East Baton Rouge Parish in Louisiana. Baker is a friendly town–perfect for raising a family or retiring. We are a progressive city that promotes harmony, invigorating activity and many opportunities to contribute to excellence through neighborhood involvement.